Re:
Posted: Wed Mar 22, 2006 11:06 pm
The University of St. Andrews Wargaming and Roleplaying Society (GameSoc) Constitution
1. Title
The Society shall be called the University of St. Andrews Wargaming and Roleplaying Society, abbreviated at need to GameSoc (hereafter referred to as “The Society”) and shall be affiliated to the Student’s Association.
2. Aims of The Society
The aim of The Society will be to promote and facilitate interest in wargaming and roleplaying within the University community.
3. Membership
(a) Ordinary membership shall be open to all matriculated students of the University of St Andrews upon payment of a fee (to be decided annually by a General Meeting of The Society.
(b) Associate membership without voting rights at General Meetings shall be open to all members of staff of this University and to others ineligible for ordinary membership upon payment of a fee (to be decided as above)
(c) All membership as in (a) and (b) above shall be for a period of one academic year, excepting life membership, which is available to those eligible for Associate Membership only, upon payment of ten times the annual associate membership fee (at the time of application), and which exists in perpetuity.
(d) Membership and life membership may be disputed by the committee, in which case a simple majority at a General Meeting of The Society will decide the dispute.
4. Offices of The Society
(a) There shall be the following members of The Society
(i) President
(ii) Vice-President
(iii) Secretary
(iv) Treasurer
(b) The holders of the above positions (i), (ii), (iii) and (iv) shall form the Executive Committee of The Society.
(c) The Committee may create other posts as it desires, but these will not be Executive Committee Members.
(d) The duties and responsibilities of all committee members shall be in line with those recommended by the Societies Handbook.
(e) The Committee may, at its option, attach additional spurious titles to the above positions, and/or to any other positions it may deign to create. Such titles must be approved by a majority of The Committee.
(f) Any ordinary member may stand for election to any committee position, irrespective of any position(s) he or she has held previously. A member may hold only one Executive Committee position at any given time. Unsuccessful candidates for any post may stand for one other executive post and/or two non-executive posts.
5. The Committee
(a) The affairs of The Society shall be conducted by a committee of at least 4 members who are to be elected at the Annual General Meeting of The Society.
(b) The Committee shall hold a formal meeting at least once every semester, which shall be open to all Ordinary and Associate members of society. Minutes of each meeting shall be available, upon request, from the Secretary.
(c) A Committee Meeting may be called by the President or any two Committee Members able to vote at such a meeting at twenty-four hours notice to all Committee members possible.
(d) The Quorum of a Committee Meeting of The Society shall be at least two-thirds of elected Committee members providing that one of them is either the President or Vice-President.
6. General Meetings
(a) One Annual General Meeting shall be held each academic year, at which a new committee shall be elected.
(b) Extraordinary General Meetings shall be held at need, as decided by The Committee.
(c) Voting at any General Meeting shall be by single transferable vote, unless it is decided by a simple majority of the meeting to suspend this in favor of an alternative method acceptable to the meeting.
(d) Each ordinary member will have one vote. In addition to his deliberative vote, the chairman of the meeting (ordinarily the President) may exercise a casting vote where necessary.
(e) Quorum for a General Meeting shall be one-fifth of The Society’s membership or 10 members, whichever is greater.
(f) Notice of a General Meeting shall be given to all members of The Society at least one week in advance. This includes giving notice to the appropriate University and/or Student Association officers. No member may join The Society within two weeks of a General Meeting.
7. Finance
(a) The finances of The Society shall be dealt with along the lines laid down by the Association Societies’ Committee.
(b) In the event of a deficit this shall be paid off by an equal subscription from all members. The annual subscription shall be reviewed annually by the committee and consequentially approved by the AGM. Where amenable to both a majority of The Committee and the Association Societies’ Committee, this subscription may be replaced with a blood tithe extracted from the member responsible for the deficit.
(c) The duty of ensuring that the signatories for The Society’s bank account(s) is changed with the election of new officers rests with the Treasurer acting as signatory on the most recent mandate.
8. Outside Affiliations
(a) Any proposed outside affiliation must be approved by a meeting of The Committee and reported to the appropriate Students’ Association officials.
(b) All members shall have the option of not contributing to any outside affiliations.
(c) Any Outside Affiliations must be added to the Constitution by an amendment (see below).
9. The Constitution
(a) The nature, after formalisation, of any proposed amendment to this constitution must be given to all members not less than seven days before the General Meeting at which it is to be considered, and requires a two-thirds majority of those present and able to vote to pass.
(b) Amendments to this constitution shall not take place until ratified by the Students’ Representative Council.
10. The Chair
(a) The President shall chair all meetings at which he or she is present, with the exception that the President may vacate The Chair voluntarily or at the request of the meeting. The President retains the casting vote in this case.
(b) Should the president not be present The Chair shall be elected for the meeting in question, a simple majority vote sufficing.
11. Communication
The use of electronic mail to a member’s registered address is confirmed as proper notice of any General Meetings, Committee Meetings and other official business. However, where possible, personal notice should be given at the preceding meeting of The Society. Hardcopies of any relevant documents (such as proposed changes to the constitution) should also be made available at this point where possible.
12. The Catch-All Clause
(a) Yes.
(b) No.
(c) Maybe.
(d) Shut Up.
(e) Go Away.
13. Accountability
All office bearers shall be accountable to the President and to The Society for their conduct with regards to the affairs of The Society.
20. Numbering
It is confirmed that sections of the constitution need not be sequential, but no two sections or sub-sections may share the same designation.
31. Extraordinary Need
In times of extraordinary need, The Committee and/or its agents and officers may take such extraordinary action as is required to ensure the security of The Society
42. The Answer
The number forty-two is confirmed as the Ultimate Answer to Life, The Universe And Everything.
51. Extraterrestrial Life
Proof and/or evidence of extraterrestrial life shall not be sought or propagated using the resources of The Society.
66. Force Useage
Kill All The Jedi.
[hr]
Nobody wants to read about a single mom trying to raise a kid and keep a job. People want to read about explosions, monsters, and exploding monsters.
1. Title
The Society shall be called the University of St. Andrews Wargaming and Roleplaying Society, abbreviated at need to GameSoc (hereafter referred to as “The Society”) and shall be affiliated to the Student’s Association.
2. Aims of The Society
The aim of The Society will be to promote and facilitate interest in wargaming and roleplaying within the University community.
3. Membership
(a) Ordinary membership shall be open to all matriculated students of the University of St Andrews upon payment of a fee (to be decided annually by a General Meeting of The Society.
(b) Associate membership without voting rights at General Meetings shall be open to all members of staff of this University and to others ineligible for ordinary membership upon payment of a fee (to be decided as above)
(c) All membership as in (a) and (b) above shall be for a period of one academic year, excepting life membership, which is available to those eligible for Associate Membership only, upon payment of ten times the annual associate membership fee (at the time of application), and which exists in perpetuity.
(d) Membership and life membership may be disputed by the committee, in which case a simple majority at a General Meeting of The Society will decide the dispute.
4. Offices of The Society
(a) There shall be the following members of The Society
(i) President
(ii) Vice-President
(iii) Secretary
(iv) Treasurer
(b) The holders of the above positions (i), (ii), (iii) and (iv) shall form the Executive Committee of The Society.
(c) The Committee may create other posts as it desires, but these will not be Executive Committee Members.
(d) The duties and responsibilities of all committee members shall be in line with those recommended by the Societies Handbook.
(e) The Committee may, at its option, attach additional spurious titles to the above positions, and/or to any other positions it may deign to create. Such titles must be approved by a majority of The Committee.
(f) Any ordinary member may stand for election to any committee position, irrespective of any position(s) he or she has held previously. A member may hold only one Executive Committee position at any given time. Unsuccessful candidates for any post may stand for one other executive post and/or two non-executive posts.
5. The Committee
(a) The affairs of The Society shall be conducted by a committee of at least 4 members who are to be elected at the Annual General Meeting of The Society.
(b) The Committee shall hold a formal meeting at least once every semester, which shall be open to all Ordinary and Associate members of society. Minutes of each meeting shall be available, upon request, from the Secretary.
(c) A Committee Meeting may be called by the President or any two Committee Members able to vote at such a meeting at twenty-four hours notice to all Committee members possible.
(d) The Quorum of a Committee Meeting of The Society shall be at least two-thirds of elected Committee members providing that one of them is either the President or Vice-President.
6. General Meetings
(a) One Annual General Meeting shall be held each academic year, at which a new committee shall be elected.
(b) Extraordinary General Meetings shall be held at need, as decided by The Committee.
(c) Voting at any General Meeting shall be by single transferable vote, unless it is decided by a simple majority of the meeting to suspend this in favor of an alternative method acceptable to the meeting.
(d) Each ordinary member will have one vote. In addition to his deliberative vote, the chairman of the meeting (ordinarily the President) may exercise a casting vote where necessary.
(e) Quorum for a General Meeting shall be one-fifth of The Society’s membership or 10 members, whichever is greater.
(f) Notice of a General Meeting shall be given to all members of The Society at least one week in advance. This includes giving notice to the appropriate University and/or Student Association officers. No member may join The Society within two weeks of a General Meeting.
7. Finance
(a) The finances of The Society shall be dealt with along the lines laid down by the Association Societies’ Committee.
(b) In the event of a deficit this shall be paid off by an equal subscription from all members. The annual subscription shall be reviewed annually by the committee and consequentially approved by the AGM. Where amenable to both a majority of The Committee and the Association Societies’ Committee, this subscription may be replaced with a blood tithe extracted from the member responsible for the deficit.
(c) The duty of ensuring that the signatories for The Society’s bank account(s) is changed with the election of new officers rests with the Treasurer acting as signatory on the most recent mandate.
8. Outside Affiliations
(a) Any proposed outside affiliation must be approved by a meeting of The Committee and reported to the appropriate Students’ Association officials.
(b) All members shall have the option of not contributing to any outside affiliations.
(c) Any Outside Affiliations must be added to the Constitution by an amendment (see below).
9. The Constitution
(a) The nature, after formalisation, of any proposed amendment to this constitution must be given to all members not less than seven days before the General Meeting at which it is to be considered, and requires a two-thirds majority of those present and able to vote to pass.
(b) Amendments to this constitution shall not take place until ratified by the Students’ Representative Council.
10. The Chair
(a) The President shall chair all meetings at which he or she is present, with the exception that the President may vacate The Chair voluntarily or at the request of the meeting. The President retains the casting vote in this case.
(b) Should the president not be present The Chair shall be elected for the meeting in question, a simple majority vote sufficing.
11. Communication
The use of electronic mail to a member’s registered address is confirmed as proper notice of any General Meetings, Committee Meetings and other official business. However, where possible, personal notice should be given at the preceding meeting of The Society. Hardcopies of any relevant documents (such as proposed changes to the constitution) should also be made available at this point where possible.
12. The Catch-All Clause
(a) Yes.
(b) No.
(c) Maybe.
(d) Shut Up.
(e) Go Away.
13. Accountability
All office bearers shall be accountable to the President and to The Society for their conduct with regards to the affairs of The Society.
20. Numbering
It is confirmed that sections of the constitution need not be sequential, but no two sections or sub-sections may share the same designation.
31. Extraordinary Need
In times of extraordinary need, The Committee and/or its agents and officers may take such extraordinary action as is required to ensure the security of The Society
42. The Answer
The number forty-two is confirmed as the Ultimate Answer to Life, The Universe And Everything.
51. Extraterrestrial Life
Proof and/or evidence of extraterrestrial life shall not be sought or propagated using the resources of The Society.
66. Force Useage
Kill All The Jedi.
[hr]
Nobody wants to read about a single mom trying to raise a kid and keep a job. People want to read about explosions, monsters, and exploding monsters.